NHQ:ISD - SLT: SAF/ISD Executive Assistant

NHQ:ISD - SLT: SAF/ISD Executive Assistant

Provide support to NHQ International and Service to the Armed Forces executives to improve internal communications, track taskers, troubleshoot challenges, prepare presentations, and manage calendars and agendas. This is a 100% virtual (volunteer-from-home) opportunity.

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Locations

Remote/Virtual Volunteer Opportunity

Key Responsibilities

  • Support SAF/IS Executive Leadership to keep priorities on track, including logging leadership taskers and following up with assigned owners to ensure timely completion
  • Support effective leadership meetings by preparing agendas, ensuring required inputs are ready, displaying decks, and logging and circulating follow ups
  • Polish presentations for leadership briefings, including reformatting, copy editing and adding visuals
  • Inform analysis for leadership decision by preparing or modifying spreadsheets, including formatting, flagging incomplete data and/or creating pivot tables to provide analysis
  • Schedule and confirm appointments on ED calendar
  • Other administrative support tasks as assigned
  • May provide support to SAF/IS SVP during absence of SVP Executive Assistant
  • May support inbox management
  • May participate as a department representative on a cross-functional team or serve as a team lead for an intra-department project

Qualifications

  • Reliable access to resources needed to volunteer 100% virtually
  • Passion for the Red Cross mission and willingness to learn
  • Professional, clear, and diplomatic communication skills to coordinate with various internal and stakeholder groups
  • Strong attention to detail with the ability to spot errors
  • Ability to exercise discretion and maintain confidentiality
  • Ability to work independently while exercising sound judgment
  • Ability to handle varying schedules and deadlines in a fast-paced environment
  • Strong organizational skills to organize and structure office routines, files, procedures, and projects
  • Strong computer skills, including Microsoft PowerPoint, Word, Excel, and Outlook and web-based programs
  • Experience working virtually
  • High tolerance for ambiguity
  • Reliable access to resources needed to volunteer virtually

Training

  • Orientation to American Red Cross
  • On the job training

Development Opportunities

  • Gain valuable training and experience
  • Expand professional skills
  • Network and meet new people, including SAF/IS Executive Leadership
  • Help others

Length of Appointment

1 year, renewable

Time Commitment

10-15 hours per week, including at least 2 hours between 10am-6pm Eastern

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